NOTICE OF ANNUAL MEETING AND 2022 BUDGET HEARING
Please attend the Annual Meeting of homeowners to be held on:
DATE: October 14, 2021
PLACE: via Zoom
PURPOSE: 2021 ANNUAL MEETING/2022 PROPOSED BUDGET HEARING
Please attend the Annual Meeting and Budget Meeting scheduled on Thursday, October 14, 2021 to review the 2022 proposed budget, and to elect new volunteers to the Board of Directors. The Board is comprised of five (5) positions. There are three (3) positions open for a 3-year term and two (2) positions open for a 2-year term for this year’s annual meeting.
A quorum must be achieved in order to hold the Annual Meeting and conduct business for the community. A total of fifty (50) homeowners must be represented in person or by proxy in order to hold the Annual Meeting for 2021.
Due to the pandemic, owners are encouraged to submit all votes by proxy. Voting in person at the meeting will be more nuanced and complicated. To vote, you should fill out the enclosed proxy form for both quorum purposes and/or to appoint someone to vote on your behalf. Please note, if you will be attending the meeting via “dial-in” (i.e. telephone landline) you will only be able to vote by proxy and voting by ballot at the meeting may require different procedures than customary and
slow down the meeting.
Please see the enclosed proxy form. If you are unable to attend the annual meeting, please complete the proxy form and present it to an authorized person who you know will attend or send it to ProCom, by mailing, faxing, or emailing to ProCom, Attn: Ellen Braswell, at the address below. All proxies must be received by October 11, 2021. Please note, due to the annual meeting being conducted on a virtual platform, if you would like to attend the online meeting, REGISTRATION IS REQUIRED. Please plan accordingly. Only one email address per household may register. Once your registration is approved, you will receive an email from Zoom with a link to the meeting and password. This link will also be valid for the rescheduled meeting set for December 9, 2021. We recommend that you register as far in advance as possible to ensure your registration is processed before the start of the meeting.
TO ATTEND THE ANNUAL MEETING ONLINE,
REGISTRATION IS REQUIRED.
To register online, type the following address into your web browser:
Please note: If you have already registered for an Annual Meeting in 2021, this registration will still be valid for the upcoming Reconvened Annual Meeting. In accordance with the Maryland Nonstock Corporation Act, Section 5-206, if quorum is not present at the Annual Meeting Scheduled for October 14, 2021, the meeting will be rescheduled for Thursday, December 9, 2021; same time and location. As stated in Section 5-26 of the Maryland Nonstock Corporation Act, Section C; at the additional meeting, the number present in person or by proxy at the December 9, 2021 meeting will constitute a quorum. A majority of the members present in person or by proxy may approve or authorize any proposed
action at the additional meeting and may take any other action which could have been taken at the original meeting if a sufficient number of members had been present.
If a quorum is not present by proxy or by attendance, at the Annual Meeting scheduled for October 14, 2021, the meeting will proceed as a regular meeting. The Budget Hearing will be held according to achievement of quorum of the Board of Directors. You will find a copy of the proposed annual budget for 2022 attached to this notice. There is no increase and the monthly assessment will remain at $65.00.
If you have any questions or concerns in regard to this or any other matter, please contact Ellen
Braswell at 410.721.0777 ext. 150, or EBraswell@procomgt.com.